Why Business Plans Don’t Deliver

Entrepreneurship

Why Business Plans Don’t Deliver

By John W. Mullins

June 22, 2009

The five most common flaws—and how to fix them

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An economic downturn is a great time to start a business.

It sounds paradoxical, but think about it. Costs are lower, and more talent is available, thanks to layoffs. Prospective clients are more likely to try a new supplier who can help them cut costs or increase their competitiveness. Established players, too, are focused on cutting costs instead of increasing market share.

All of this helps clear the way for the next venture with the better mousetrap—but only if the entrepreneur can write a clear and convincing business plan.

Anything less is heading straight for the bin. Because, let’s face it, the intended recipients of such business plans—investors and lenders, family and friends, anyone with capital to invest in the project—are all much more wary of risk now in these turbulent times.

Truth be told, most business plans fail to make much impression on potential investors. Most aren’t even read in full. Their shortcomings tend to be obvious even in a two-page executive summary, largely because they are written before enough real work has been done to create a solid foundation.

I set out to understand why most business plans don’t deliver. Drawing on the hundreds of plans and pitches that I’ve seen over many years of working with entrepreneurs and early-stage ventures, I searched for common patterns in plans that gained no traction. The result? Five oh-so-common varieties of plans that go quickly into the trash without further consideration.

JOURNAL PODCAST

John Mullins speaks with the Journal’s Jennifer Merritt on how entrepreneurs can divorce their passion for a big idea from the business sense required to build a strong business plan and put their idea to work.
[audio: /wp-content/blogs.dir/3/files/mp3s/pod-wsjjrmerritt.mp3]

To help budding entrepreneurs avoid these traps, I also identified the three key elements that go into a successful business plan: a logical statement of a problem and its solution; a battery of cold, hard evidence; and candor about the risks, gaps and other assumptions that might be proved wrong.

In what follows, I will expose the deal-killers found in the five most commonly rejected types of business plans, and share tips for creating plans that should get you invited back for a second meeting and, if all goes well, raise some capital and attract some initial customers.

Here I Am, Never Mind the Problem

In this kind of plan, the writer is smitten with the elegance of his or her technology. The plan begins not with the identification of a customer problem to resolve, but with a detailed explanation of how the technology works, why it is cutting-edge or state-of-the-art, and how it is better, faster and cheaper than current solutions.

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Innovations in management theory & business strategy – a collaboration with The Wall Street Journal

Such a plan is typically readable only by those already in-the-know in its particular technical realm. Even worse, seasoned investors know that the better technology does not always win. Remember Betamax?

A Me-First plan sends a clear signal that the writer’s priorities are misplaced. What matters more than great technology or a great idea is the problem or pain that the new solution or technology resolves.

There is a better way. A good business plan starts with a clearly defined problem—something that’s really troubling or compelling—supported by evidence from marketing research, testimonials, letters of intent, or whatever, that the pain is real.

If you can convince your readers that this problem is real, they’ll be hooked, at least for a while, as they read on to see whether you’ve found a solution that can resolve the pain. If the pain isn’t real, stop writing. There’s no need for a solution.

Next, identify exactly which customer group has that pain, even if the initial target market is a small one. Investors know that, if a sustainable beachhead can be established in an initial target market, success in a niche market can serve as a platform for taking the solution to other market segments as the business grows.

Consider Nike Inc., the leading maker of athletic footwear. Founders Phil Knight and Bill Bowerman, a distance runner and a track coach, respectively, addressed the quite literal pain of distance runners’ sprained ankles, shin splints and other injuries caused by the miles and miles of training on rough country paths in running shoes that just weren’t up to the task.

The new waffle soles of latex rubber that Nike came up with addressed runners’ pains head-on. The first shoes targeted elite distance runners, hardly a large market. But once distance runners started winning Olympic medals wearing Nike shoes, other runners—and sports—followed.

A Coke For Every Kid in China

Telltale Terms

Many business plans fail to deliver because they cloud the opportunity in a fog ofterms that make investors wince. Here are some words and phrases to avoid.

• Huge (as in “Our market is huge!”)Translation: The writer hasn’t botheredto get reliable data on market size, orhas failed to think carefully about theinitial target market, which almostalways should be quite narrow. Nike’sinitial target market of elite distancerunners was minuscule, but it provided asolid foundation for growth.
• Conservative (as in “Weconservatively forecast that…”)Investors know that the initial salesnumbers—never mind the profits—rarelypan out. So, let the numbers speak forthemselves, based on the evidenceyou’ve gathered.
• Revolutionary (as in “Ourrevolutionary technology…”) Translation:“We are so enamored with our idea thatwe have not thought clearly about howto distinguish it from other approachesand are not interested in what thecustomer thinks of it. Customerssimply aren’t visionary enough to fullyappreciate our technology….”
• Assumptions (as in “Assumptions forthe figures in our financial statements”)If you are “assuming” most of yournumbers, you’d better stop now. A farbetter notion is “Evidence that underlieseach of the figures,” set forth in a tablein front of the financial section so thefigures can be readily used to stresstestthe plan in advance as well as toupdate the plan as further evidencebecomes available.
• We believe (as in “We believe that…”)Translation: “We haven’t botheredto obtain a shred of real evidence,because we’ve been too busy writingthis business plan to actually gather anyevidence, but it is our desperate hopethat…” If you don’t have any evidence,stop writing and go get it!
• No competition (as in “We have nocompetition.”) If there’s a single phrasethat can send a business plan directlyinto the trash, this is it. Of course youhave competition! They just haven’theard of you yet. To prospectiveinvestors, perhaps surprisingly,competition may be a good sign, as itsuggests that there’s a problem thatsomeone besides you thinks is worthsolving.

This gambit rests its case on a plethora of secondary data to show how large and fast-growing a market is. The plan then makes a heroic leap and assumes that the new venture will grab X percent of that market—it could be 1%, 10%, 30% or whatever. “Surely,” the plan argues, “with the large number of customers in our market, we’ll easily get enough. We only need a small fraction to have a very nice business.”

Plans like this reveal that the writer isn’t sure what the initial target market is. It’s much easier to win a large share of a carefully targeted but narrow market—think Nike again—than it is to win a small share of a very large market.

Further, penetrating a new market requires customers who are aware of the new product, and distribution systems that allow them to buy it. Coke-for-Every-Kid plans gloss over these details. They ignore the difficult work—not to mention the expense—of crafting a strategy to gain market awareness, persuade customers, and set up distribution.

This kind of plan also often signals that the writer is reluctant to get out from behind his or her Internet connection and actually talk to prospective customers. Talking to customers is harder work, but brings all kinds of benefits and insights, not only to the business plan, but also to the business itself. Such conversations can reveal what customers really want—and help tailor the offering to meet those needs.

You can probably find secondary data that support such things as the size of your market and trends that suggest your market will or won’t grow. All such evidence should be cited, with its source, to show that the data are reliable and credible, and that you are, too. But that’s just the start. You’ll need primary data, too, from interviews you carry out or a survey you conduct, to demonstrate the likelihood that customers will buy what you have to offer.

Conduct some experiments, even a market test. The more hypotheses you can test before writing your business plan, the more convincing you’ll be. One caveat, though: If you wait for all of the evidence before you get started—analysis paralysis—the opportunity may well be lost, as someone else may beat you to market.

Every assertion in your plan should be backed up by evidence. If it’s not, take it out, or stop writing while you gather the evidence you need.

Just Look At Our (Paper) Profits

Of our five fundamentally flawed business plans, this one is perhaps the most difficult to spot.

See Also

• Closing the Gap Between­ Strategy and Execution
  Donald N. Sull
  In fast-paced industries, companies should think of strategy as an iterative loop with four steps: making sense of a situation, making choices, making things happen and making revisions.
• Should You Build Strategy­ Like You Build Software?
  Keith R. McFarland
  The strategic planning model is due for a “new release,” one that enables companies to keep pace with changing environments, quickly create and adapt strategy, and empower people throughout the organization to make effective choices.
• A New Strategy Framework­ for Coping With Turbulence
  Bala Chakravarthy
  In turbulent environments, market leaders must repeat innovations, establish customer networks, sense the flow of new products, and share responsibility for new strategy throughout the company.

The archetype is the failed Internet business Pets.com, which offered pet supplies via the Internet. Simply put, the economics of delivering large, heavy bags of dog food one at a time could not compete with the economics of putting pallet-loads of the same bags of dog food on supermarket or discount-store shelves and letting the customers do the delivery.

Such business plans often contain detailed spreadsheets showing why the numbers would work. That’s why these kinds of plans are difficult to spot—the numbers look like they work. As one entrepreneur told me, “With a couple of beers and an Excel spreadsheet, you can make a lot of money in no time,” or so it will seem. While consumers certainly liked the idea of having Fido’s dog food delivered, they were not prepared to pay a price that would enable the economics to work.

Savvy investors not only tear apart the spreadsheets but ask fundamental questions. Does the revenue model depend on making a large number of small transactions (think Amazon.com) or a small number of large ones (automobile manufacturing)? Do its profit margins depend on high gross margins to cover high product-development costs (think Microsoft), or lower margins to cover slimmer operating costs (Costco)? Is a large investment in development or other fixed assets required (a manufacturing facility, for example)? Is the working capital cycle favorable or unfavorable (do you expect to be paid in advance), or will you have to carry inventory and receivables that can tie up scarce cash (manufacturing and distribution businesses)? Some combinations of these factors are clearly attractive. Others are obviously flawed from the start.

Our Team Walks on Water

Investors won’t be snowed by top-tier diplomas or past employment with a leading company. Investors care first about the main challenges of the industry in question, and whether the proposed team has hands-on experience tackling those challenges.

Every industry has critical success factors—typically two or three—that, when addressed effectively, are likely to bring success even if less-important challenges aren’t handled well. Location, for instance, is a critical success factor in much of retailing.

Journal Video

Watch Jerry Engel, executive director of the University of California, Berkeley, Lester Center for Entrepreneurship, on how to get your in-person pitch right at business-plan competitions

A business plan that identifies its critical success factors and shows how the team’s expertise and experience are suited to addressing them is much more likely to attract capital—or at least a second look.

Here’s where candor helps, as well.

Surprisingly, plans that point out the lack of a key skill or capability in the management team can fare quite well, by acknowledging the missing link and encouraging the prospective investor to fill that slot with a qualified person whom he or she favors.

Plans that succeed in attracting capital often include one or more members of a team who have failed in a prior venture. When that failure is accompanied by lessons learned, it’s often viewed, as one investor told me, as “an education on someone else’s nickel.”

Everything is Wonderful

The most common type of business plan, and the one that goes most quickly into the trash, is the one in which the writer can’t find anything but good things to say about the opportunity and plans to pursue it.

Investors know that in the real world most opportunities, even good ones, have weaknesses. Typically, it’s not yet clear in an early-stage business whether the customers will buy, or buy at the price that’s been proposed. Most industries are not filled with infinite possibilities, either, especially given the overcapacity in today’s global economy.

Experienced entrepreneurs know better than to assert that everything is wonderful about their opportunity. They know there are potential pitfalls in their market or industry. The facts are that most opportunities are highly uncertain. Most new ventures will fail. Of the few that do succeed—winning capital, customers and positive cash flow—it’s usually not because of the original plan, “Plan A,” about which the business plan is written, but because of an as-yet-unknown “Plan B.”

Candor, again, is key. There probably will be some questions implicit in your business plan that have not been answered. Will your solution actually work? Will customers buy it? How much will they pay? How will competitors react to your entry? Does your entrepreneurial team have what it takes—the experience and expertise—to deliver on the critical success factors that apply in your industry?

Rather than attempt to paper over the rough spots and uncertainty, identify them yourself and deal with them candidly in your plan. A solid dose of candor will go a long way, compared with describing risks and then stating why they won’t occur.

Illustration: Craig Frazier

Dr. Mullins is an associate professor of management practice at London Business School and holds the David and Elaine Potter Foundation term chair in marketing and entrepreneurship.

The above article content © copyright 2010 Dow Jones & Company, Inc. All Rights Reserved

7 Responses to “Why Business Plans Don’t Deliver”

navindu Says:
June 22nd, 2009 at 11:54 am

VERY INSIGHTFUL FOR PREPARING 10 SLIDE PRESENTATION TO VENTURE CAPITAL FIRM TO BE DONE IN 20 MINUTES. THANKS.

srinin Says:
June 22nd, 2009 at 12:03 pm

I am happy that someone is here to bring sanity to the perspectives on the making of a business plan.

Over seven years in a state owned SME funding institution I had wondered about how a ‘proposal’ (the then Indian word for biz plans) so good on paper floundered on the ground! Yet advisor after advisor had 9mis)guided entrepreneurs to say only the good things about their plans!

This is a good reality check indeed!
Thanks for bringing back realism and pragmatism into what was otherwise a piece of fiction.

I used to say “I stopped reading fiction. I now read financial statements and business plans instead.”

neeti Says:
June 23rd, 2009 at 12:28 am

Some how I am not fully convinced there is something more to it.

acarreira Says:
June 23rd, 2009 at 2:55 am

“Business plans” are not plans. They are the (dominant) marketing approach to get funding. And even for this purpose they are less and less useful.

If they were plans they would be the blueprint of the business, the project plan, the sailor map: used everyday to track,correct or even change the course of the ship (even changing the target harbor if required). They are often put in the last drawer as soon as financing has been secured (and forgotten). After that come “business as usual” practices. Cynic? Realistic?

Louis Says:
June 23rd, 2009 at 8:51 am

As Vc, I just can confirm these flaws. Here’s my point of view. First, we expect a two-pager that is crystal clear. If our neighbor or brother-in-law read it and don’t understand the opportunity, you missed it. Second, have a 10 to 15 slides simple Powerpoint (not to much text, pictures, no animations). Third, a 10 to 20 pages Business plan that support the two first pieces. Four, get introduced by someone who who knows us well. Fifth than you could finish in the less than 2 % that we invest in.
Good luck!

phillb Says:
October 3rd, 2009 at 4:40 am

Paradoxical for sure. Insights, strategy, plan, execution and, at least once a year, review and, if need be, adjust the plan. These are the pillars that result in it being much more than a proposal - a solid blueprint that justifies funding to anyone and aims all business resources.

Phill Barufkin

Phill Barufkin Says:
October 1st, 2010 at 5:11 pm

Paradoxical for sure. Insights, strategy, plan, execution and, at least once a year, review and, if need be, adjust the plan. These are the pillars that result in it being much more than a proposal - a solid blueprint that justifies funding to anyone and aims all business resources.

Phill Barufkin is a strategist, planner and researcher who works with businesses to deploy integrated marketing programs.

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